Template requesting a landlord reference.
Short answer
Template requesting a landlord reference. Use this page as a practical starting point, then check current official guidance before taking formal action.
What landlords should do
- Ask for tenancy dates and payment history.
- Request property condition/behaviour information.
- Keep consent records.
Common mistakes to avoid
- Relying on verbal arrangements where written evidence is needed.
- Using old templates after the Renters’ Rights Act changes.
- Failing to keep proof of service, access attempts, payments or repair action.
Frequently asked questions
Is this legal advice?
No. This is general information for landlords. For possession, enforcement or disputed cases, seek professional advice.
What evidence should I keep?
Keep the tenancy agreement, notices, proof of service, payment records, messages, inspection notes, photographs, invoices and contractor records where relevant.
When should I check official guidance?
Check official guidance before serving notices, changing rent, refusing requests, starting possession or making decisions that could affect a tenant’s rights.
Disclaimer: This page provides general information only and is not legal advice.
Template wording
Dear [Tenant Name],
Template requesting a landlord reference.
Please contact us by [date] so that the matter can be dealt with promptly and a clear record can be kept.
Kind regards,
[Landlord / Managing Agent]
Note: Adapt the wording to the facts and keep the tone factual, proportionate and evidence-based.