Free landlord letter templates for arrears, repairs, pets, guarantors, access and managing-agent compliance.
Quick answer
Templates should be practical and editable, but they should always be used with the relevant guide so the wording fits the facts.
How to use templates safely
- Read the guide first.
- Replace bracketed placeholders.
- Remove threats or claims that do not apply.
- Keep a copy of the final version and proof of sending.
Template categories
- rent arrears and repayment
- repair access and damp/mould
- pet requests
- guarantor and referencing
- managing agent compliance
- Renters’ Rights Act Information Sheet cover letters
Common mistakes
- Sending template wording without checking dates and facts.
- Using the same letter after circumstances change.
- Failing to keep proof of service.
Related resources
- Rent arrears guide
- Tenant refuses access guide
- Training modules
Sources to review
- Government Housing Hub landlord overview
- GOV.UK guide to the Renters’ Rights Act
- NRLA managing your tenancy / access guidance
Disclaimer: This is general information for landlords and is not legal advice. Check current official guidance before serving notices, changing rent, refusing requests or starting possession.